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MeetingSphere Workspaces

In addition to providing a voice conference and screen sharing, MeetingSphere provides a set of workspaces tailored to specific tasks which are typical for collaborative meetings. MeetingSphere workspaces are self-documenting meaning that their content is included in the automatic Meeting report.

Participants can navigate - or be navigated automatically - between workspaces or between workspaces and the Lobby.

The current set of workspaces includes Brainstorm, Discussion, Presentation and Rating.

Brainstorm

The Brainstorm workspace offers everything required for brainstorming a list of ideas, opinions, facts or whatever you ask for.

By default, brainstorming is anonymous. Facilitators can specify a set of teams by which contributions are tagged, or, if required, or tag contributions with the names of the contributors. Ideas are immediately visible to all and can be sorted easily into folders. Commenting on ideas is possible as is the mark up of folders, ideas or comments with 'Sticky dots'.

Discussion

The Discussion workspace is for discussing one or several topics or questions in parallel.

Topics are specified by the Facilitator who also determines wether contributions are anonymous (default), tagged with a 'team' or with the name of the contributor. Participants roam between topics and contribute where they have something to say. This is much more efficient than conventional discussions where participants can find themselves listening to debates they are not concerned with and have little to contribute to. There is, of course, no need to wait one's turn when answering the Leader's question or responding to another participant's contribution. Topics and comments can be marked up with 'Sticky dots'.

Presentation

The Presentation workspace serves for pushing information and gathering feedback.

The workspace supports three modes of presentation:

  1. Slide show (Default)
    Which displays (multiple) pdf, png, jpg/jpeg or mp4 files as 'slides'. Participants provide feedback via a discussion which is part of the workspace. It is possible to let participants peruse the presentation and provide feedback independently in their own time.
  2. Screen sharing
    Which lets the Facilitator or a participant show their screen and capture feedback via the workspace's discussion (not on Portable Server).
  3. Other presentation solution
    This communicates the details of a non-MeetingSphere presentation solution. The link opens in a separate browser tab (not on Portable Server).

The (optional) discussion on the presentation offers the full functionality of the Discussion workspace.

Rating

Rating adds two workspaces, the Rating sheet and the Results table which are linked. Facilitators can add Results charts which display the data of a Results table graphically. 'Rating' is split into multiple workspaces so that Facilitators can open and close these workspaces separately. Facilitators could, for example, after rating is concluded, have participant go directly to the Results chart, bypassing the Results table. That would be opened only if required for a more detailed drill-down into the data. Or the other way around.    

  • Rating sheet
    A Rating sheet is defined by the rating method and the criterion on which items are rated. Facilitators can prepare a Rating sheet ahead of time, adding the rate items just in time as they are generated in the meeting. This is often the case when Rating is used to prioritize the ideas, opinions or facts generated in the Brainstorm workspace.    
  • Results table
    The results of rating are available immediately after rating is over. Facilitators can choose to display results even as they come in. By default, the table is sorted by the mean result. You can add multiple results tables to a Rating sheet.
  • Results chart
    Results charts display the data of a Results table. To add a chart, highlight a Results table in the Agenda and select 'Results chart' from the 'plus' menu  of the Meeting dashboard's toolbar.

By extending an existing Rating by another Rating sheet, that Rating is extended to become a Multi-criteria analysis which extends analysis by a

  • Multi-criteria results table
    Which aggregates the results for the different criteria and displays them side-by-side. The table supports advanced analysis by providing for the calculation of indicator values and color coding of values by thresholds. Facilitators can add as many Multi-criteria results tables as required for extensive analysis.
  • Multi-criteria results chart
    Which displays the data of the Multi-criteria results table graphically in a coordinate system. Facilitators can add as many Multi-criteria charts to a Multi-criteria results table as required.